Office Administrator

Office Administrator
South West London
9am – 5:30pm
Office Based
£30,000
 
A medical equipment company based in South West London are on the lookout for an experienced Office Administrator to join their growing team. The client is looking for someone with experience in Administration and working with CRM systems.
 
The role is to assist the Office Manager with the office administrative processes.
 
Office Administrator Responsibilities:

• Provide a full reception service including answering telephone calls, dealing with them immediately or by routing them to the correct person as quickly as possible or taking and passing on accurate messages and assuring their receipt.
• Greet visitors and deal with all incoming mail ensuring post reaches the correct person as soon as possible.
• Frank and send outgoing mail ensuring the correct postage on all items.
• Assist in management of the purchase invoices process by ensuring that prices are verified and that invoices are matched against correct purchase order (where necessary)
• Prepare goods in reports on delivered stock.
• Assist in managing company credit card statements.
• File all Creditor invoices, update payments spreadsheet, general correspondence filing.
• Assist all sales team with queries relating to shipments, orders.
• Arrange courier collections, post office deliveries, assist in posting monthly statements.
• Data entry on company CRM, such as but not limited to dispatch notes, serial numbers, invoice numbers.
• General office supplies and small supplier purchase order management. 15
• Liaise with the warehouse on a daily basis to ensure smooth orders dispatch and resolution of customer queries/order discrepancies.

• To have customer service and administration experience
• To have experience with CRM systems
• Strong written and verbal communication skills.
• Excellent organisational skills and the ability to multi-task and meet deadlines.
• Competent with Microsoft outlook, PowerPoint, and Excel.
• Strong attention to detail and accuracy.
• To live locally