Personal Assistant

Personal Assistant
Central London
Office based: Monday - Thursday
Home based on Fridays
£35,000
 
Our client, a world-leading independent media specialist dedicated to powering brands, is seeking a highly organised and professional PA to provide comprehensive support to their Managing Director in the UK office.
 
As the PA to the Managing Director, you will play a crucial role in optimising the MD's time and ensuring smooth operations across the organisation. This position requires a proactive and detail-oriented individual who can anticipate the MD's needs, manage complex schedules, and liaise effectively with internal and external stakeholders.
 
Position Overview

• Manage the MD's calendar, organizing and scheduling meetings, appointments, and travel arrangements
• Prepare reports, presentations, and correspondence for the MD, ensuring all materials are ready for meetings and conferences
• Coordinate meetings, prepare schedules, and follow up on action items to optimise the MD's time
• Act as a liaison between the MD and other departments, stakeholders, or external partners, managing sensitive information with discretion
• Develop a full understanding of the MD's role, routine, and relationships to provide the best possible support
• Process expenses, invoices, and approvals in line with company procedures
• Provide ad hoc personal assistance to the MD as required

• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• Exceptional organisational skills with the ability to manage multiple tasks and coordinate events
• Strong professionalism when interacting with senior leadership and external parties
• Excellent written and verbal communication skills
• Proficiency in office software (Word, Excel, Outlook) and video conferencing tools
• Basic IT skills to act as a first point of contact for IT support
• Ability to work collaboratively across departments and ensure smooth operations
• Discretion and confidentiality when handling sensitive information